These are our plain English contract terms. If you do not understand something, please ask. First, let’s start with an important philosophical statement:
We have a “no assholes” policy. This goes both ways. First, we will not tolerate intolerant behavior or language toward our company, employees, contractors, or representatives. We reserve the right to refuse service to anyone, for any reason (or no reason at all), at any time. In practice, however, we will exercise this in the case of a belligerent customer – so don’t be that guy.
Furthermore, as we develop relationships with not only WordPress and WooCommerce Site/Store Owners but their WordPress / WooCommerce / Web Developers as well, we will not poach, steal, or woo our mutual client away from their original developer. You have our word.
Finally, we will only stretch the aforementioned rule if it is our opinion that the Developer in question is not working in the best interests of their client. In such a case we apply the “no assholes policy” from the point of view that we will not help another Developer mistreat their client. Clients are most important.
Websites are deceivingly complex. You might be lulled into thinking that because your site is live and healthy today that it will remain so just as long as you don’t touch or break anything. The hard truth is, your site can fail “on it’s own” any number of different ways whether or not you break it.
We have developed this process from lessons learned since 2011 when we first started proactively maintaining websites for our clients. This maintenance process ensures that your site is alive and healthy today and will remain so. Furthermore, if something were to happen, contingency plans are in place to quickly remedy a wide variety of the most likely “trauma”s a site might endure.
Our approach to keeping your site healthy can be thought of in 8 categories:
- SSL & Payments
I will explain each phase in detail in the following pages. Take your time reading this. It is critical that you understand the purpose, importance, and scope of what we do – and what we do not do. I have made an effort to clearly call out anything we explicitly do not do so there are no surprises down the road when you find yourself saying “I thought you took care of that.”
The better you understand the process, the more efficiently and effectively we can be a long-term team.
WHAT WE DO NOT DO (GENERAL)
Content Management. Updating the content on your site is expressly outside the scope of what we do, except in the case of Fast Tasks. However, if this is a service you would like, consider contacting our sister company, Copper Leaf Creative and asking about monthly retainer options.
Feature Development. We do not do custom development including installing & configuring new plugins. Again, if this is a service you would like, consider contacting our sister company, Copper Leaf Creative.
Guarantee ongoing suitability of plugins or themes. As the WordPress and WooCommerce ecosystems continue to evolve, new plugins come along and other plugins fall by the wayside. It is foreseeable that eventually a plugin your site relies on may no longer do its job, may cause a conflict, or may need to be replaced for another reason. As stewards of your site, we will diagnose the problem and recommend replacement. Actually performing that upgrade, including studying suitability of possible replacement plugins or themes, is considered “Feature Development” as described above.
Now that we’re working together, we have a bunch to get done up-front.
Best Hosting Analysis. First we are going to look at your site’s needs and determine where it would best be hosted. Specifically this means choosing between our preferred Managed WordPress Hosting vendors including Kinsta, Liquid Web, and others. Each hosting environment has it’s pros and cons. We will use our expertise to select where your site will perform best.
Post Update Functionality Checklist. Of course visitors need to be able to check out and complete a purchase. But what else does your site do along the way? Together we will go through your site with a fine-tooth comb and identify all the little things it does. We will create a comprehensive list of items to be checked each time we run updates.
Site Migration. We will run a full round of updates on your site before migrating it to the chosen preferred Managed WordPress Hosting vendor.
Setup Monitoring. Finally, we will setup uptime monitoring (and possibly other tools) to keep an automated eye on your site 24/7.
STANDARD: WHAT WE DO
Managed Updates for WordPress Core, WooCommerce, and all Plugins. We will run all your updates. For feature releases, we will often perform these updates 2-4 weeks after the feature release to say off the “bleeding edge” where more bugs are experienced. Security releases, however, will be pushed out as soon as possible, typically within hours. If problems are identified, we will immediately restore the previous version, troubleshoot problems in a staging environment, and then implement updates with any adjustments we discovered in staging in your live environment.
Post-Updates Functionality Check. Each time we run updates, we will notify you before and when we complete the updates. At this time you should run through your Post-Updates Functionality Checklist. If you catch anything misbehaving, tell us right away (within 48 hours)! We’ll help troubleshoot options for bring functionality back.
Automatic Backups. Your site will be backed up automatically every 24 hours. These daily backups are stored for 30 days. One backup per month is stored for at least 2 years.
Backup Restoration. We will restore backups for you at no-charge upon request or as needed.
Site-wide SSL. We will install an SSL Certificate from Let’s Encrypt and enforce all traffic to run over https:// throughout the site.
Pre-Hosting Security & Performance (and DNS Hosting). We will host your DNS in CloudFlare. We will create a stand-alone account to which we will both have access. You can also share access to this account with your IT company, for example. You do not need to access this account for any reason, but you have access if you need.
Hosting. We will parcel out a portion of our hosting account with the selected preferred Managed WordPress Hosting vendor. Charges for this service are included in your monthly plan price. Hosting is limited to 15,000 unique visits per month. If you regularly exceed your hosting quota, hosting overages are billed in bundles of $10.00 per month per 10,000 visits over the limit.
Security. In conjunction with our preferred Managed WordPress Hosting vendors, we will perform a wide array of proactive security measures. We’re not going to list them all here. Ultimately, we are responsible for your site’s security. It is your job simply to not circumvent our security measures (by bypassing strong password requirements or uploading infected files, for example).
Monitoring. We will configure an uptime monitor to notify us if your site is down for more than 5 minutes.
Fast Tasks. A Fast Task is any update to your website that we can complete in 30 minutes or less from initial request to final delivery including emails & phone calls.
STARTER: WHAT WE DO
Everything included in STANDARD above, except no Fast Tasks.
PREPAY ANNUALLY PERKS
If you prepay annually, you get 2 months free, Standard @ $990/year and Starter @ $590/year.
If you prepay annually your 12 Fast Tasks are available all at once. You can use them as-needed throughout the year rather than strictly limited to 1 per month.
If you prepay annually, the $299 Onboarding Fee is waived.
24/7 CRITICAL ACCESS
I will store you phone number in my personal cell phone and set “Submarine Alarm” as the custom ring tone. When you call, I’ll know it’s you. I will gracefully excuse myself from whatever I am doing and answer or immediately call back.
Upon signing up for the Press Managed service, you hereby authorize us to charge your credit card on file monthly for the amount specified by your plan level, or as a result of subsequent negotiations. Any changes to the monthly billing amount must be documented in writing (an email would suffice.)
Payment is made for the month in advance.
Onboarding is included at no additional charge for plans pre-paid annually.
You hereby authorize us to run any credit card(s) we have on file to settle an invoice due over 60 days. We also reserve the right to update card expiration dates, should the card we have on file come back expired.
Payments are non-refundable.
There is no minimum contract length. This is why we have separate Onboarding fee. When we start with a new client, we do a lot of work up-front. If, however, you commit to a full year of service, we will waive the Onboarding fee.
Declined credit card terms:
Our credit card processing system will email you three times if your card comes back declined and will include a link to update your card information if necessary. Failure to update your card within 5 days of the initial failure date will result in a personal email from the Press Managed staff (we understand that things happen and sometimes emails end up in spam).
If you are a month-to-month client and your credit card comes back declined 3 times in any 12 month period, we do require that you change to an annual plan (don’t worry, you still get the same published annual rate and get 2 months free). This allows us to spend more time working on client sites and less time chasing down payments. If you’d prefer to cancel your Press Managed Plan instead of going to an annual plan, we’ll deliver your site files upon receiving any owed monies.
If the card we have on files comes back declined 3 months in a row, your site will be taken offline, site files will be emailed to you, your Press Managed Plan will be canceled and you’ll need to find a new hosting environment in which to set up your site. We hate doing this! Please keep your card information up to date.
If an invoice goes unpaid for more than thirty (30) days after its due date, WE RESERVE THE RIGHT TO SUSPEND YOUR ACCESS TO THE ADMIN PANEL OF THE WEBSITE UNTIL ALL OUTSTANDING BILLS ARE CURRENT.
If an invoice goes unpaid for more than ninety (90) days after it’s due date, WE RESERVE THE RIGHT TO SUSPEND YOUR WEBSITE FROM PUBLIC VIEW UNTIL ALL OUTSTANDING BILLS ARE CURRENT.
We are a service provider and do not claim ownership of or liability for your website, domain, hosting account (if separate from our shared accounts), content, etc. Press Managed may use your website in portfolio and other promotional materials.
30 days written notice is required for cancellation (an email would suffice). We will spend the remainder of the paid-for term coordinating with you and/or your new developer to assist in migrating the site out. Payments will be neither refunded nor pro-rated.
If your site is not 100% migrated out by the end of the last paid-for term, we will communicate directly with you regarding options. If the live site is still in our environment on the first day after the paid-for term we will keep your site live and automatically charge an additional month at the monthly rate of your plan level. We will only allow your site to go down at your express direction.
All confidential information, provided by either you as our client or us as your service provider, shall remain the property of the disclosing party and neither party shall use confidential information for any purpose without permission of the disclosing party.
In no event will Press Managed be liable for any loss of profit or revenue by you, the Client, or for any other consequential, incidental, indirect or economic damages incurred or suffered by the Client arising as a result of or related to the services, whether in contract, tort or otherwise, even if the Client has been advised of the possibility of such loss or damages. You further agrees that the total liability of the Press Managed for all claims of any kind arising as a result of or related to this Agreement, or to any act or omission of Press Managed, whether in contract, tort or otherwise, will not exceed an amount equal to the amount actually paid by the Client to Press Managed for services during the six (6) month period preceding the date the claim arises. The Client will indemnify and hold Press Managed harmless against any claims for infringement of intellectual property, including but not limited to infringement of any copyright, trademark, patent or trade secret made against Press Managed by any third party.
Press Managed accepts no risk, responsibility, or liability for changes you make to your website based on our advice.